The PRISM Procurement Package Reduces Cost and Schedule Risks
Purchasing and expediting are key functions in any project. Items need to be purchased within budget constraints and delivered on time. The procurement process can get very complicated, involving many steps from the time requisitions are prepared to when the items are finally delivered. It’s a process that needs constant attention. Typically, companies try to use manufacturing-based procurement systems which can lead to problems, because projects have budget and time constraints that such systems are not designed to handle. The process of purchasing numerous widgets for a manufacturing system is far different from the process of purchasing a major piece of equipment for a project. Any delay in delivery could result in a delay of the project completion date and result in major cost overruns and litigation. The PRISM Procurement Package is designed specifically for project procurement and materials management.
Modular Approach
The Procurement Package has been designed with a modular approach. The package consists of three individual modules including the Capital Equipment Module, the Procurement Module and the Materials Management Module. Each of these modules can be used in a stand-alone fashion, but are most effective when used as an integrated solution for delivering materials and equipment to a project site. The Capital Equipment list is usually managed by the process or project engineer, the procurement effort by the purchasing department and the materials management by the field forces so the modular approach allows complete integration of a single set of data across different departments in different locations. No other commercial project management software has this capability.
Capital Equipment Module
Capital equipment is a large budget item of some projects. In fact, depending on the industry, it could represent the largest and most important aspect in the design of a plant. While the design and specification of all equipment is typically handled by the process, mechanical or electrical engineering disciplines, equipment design affects most other engineering disciplines. For example, civil and structural engineers need equipment information to complete the design of structural members. Piping and instrumentation engineers need equipment information to complete the design of piping and instrument hookups. Without an efficient exchange of capital equipment information, a project is at risk of not meeting schedule, cost and quality requirements.
The Capital Equipment Module is an application used for maintaining a project equipment list and for preparing engineering requisitions. The equipment list includes information on all capital equipment such as design attributes, power requirements, instrumentation requirements and other detail information. This module can also be used to prepare Engineering requisitions. The data is sourced from the equipment list and used to create RFQs (Request for Quotations) in the Procurement Module.
Our Capital Equipment Module offers an efficient, economical and easy to use solution. It provides a database to list and track changes to all capital equipment for the project. Capital equipment can include process equipment that is installed in the plant, spare parts, or mobile equipment that will be used during the operation and maintenance of the plant. The database can also be accessed by all engineering disciplines.
Features and Benefits
How does it differentiate itself from the competition?
- Easy-to-use process to export data in electronic format for estimating purposes
- Easily maintained on a daily basis as design engineering progresses
- Integrated with scheduling activities, engineering documents, RFQs, POs and Contracts data available in other Modules
- Linked to ancillary items such as motors and instruments
- Provides standard equipment reports to slice and dice the data as required
Procurement Module
PRISM Project Manager’s Procurement Module offers a solution to your project's schedule and delivery issues. It was designed specifically as an easy to use, project procurement system that addresses budget and time constraints. It allows the project manager to plan, track and control the purchase and delivery of all project items. The Procurement Module is a full-featured procurement system for creating, tracking and expediting Purchase Requisitions and Purchase Orders. It is used on projects where there is a need to plan and control the entire procurement process. In order to record and report on a project’s committed costs and to ensure items are delivered as planned, use the Procurement Module for the best results.
Features and Benefits
-
Integrates the entire procurement process from requisition to installation
-
Supplier database with supplier ratings for project performance
-
Send RFQ's to multiple bidders with one mouse click
-
Complete procurement scheduling and expediting functionality
-
Automatically populates the commitment table in the cost module as purchase orders are finalized
-
Track payments and invoices
How does it differentiate itself from the competition?
- Offers a flexible and easy to learn format
- Provides both purchasing and expediting functions
- Integrates with scheduling activities, cost accounts, engineering documents, requisitions, and receiving data available in other Modules
- Provides a procurement planning feature
- Offers standard purchasing and expediting reports
Materials Management Module
On construction projects, bulk materials, tagged equipment and items are being delivered every day. It’s an ongoing process of receiving items, checking them against their shipment records and storing them, for later allocations. Construction crews need to plan their installations days ahead of time and need to know what’s currently available in the warehouse storage areas. Not having items available for installation is a leading cause of construction delays and cost overruns due to construction crews sitting idle. These could lead to construction claims and legal battles.
On-site material management is an important function on any construction project. Thousands or sometimes millions of items need to be managed. Keeping track of every item to make sure it’s available when a construction crew needs it is a daunting task. In the past, this has involved the need for creating complex software databases, which are very expensive to develop and maintain. Due to cost constraints, most small to medium size companies either ignore materials management or control it manually by using a series of complex spreadsheets.
The Materials Management Module provides an affordable, comprehensive and easy to use database solution. This software module addresses a standard set of material management requirements. It uses database technology, which is ideal for handling large quantities of data and eliminates the problems and limitations inherent in using spreadsheets. The Materials Management Module is designed to track the receipt and issue of material and equipment into and out of a project warehouse or storage location. It also was designed with full inventory control, keeping track of current quantities available for installation. The Materials Management Module can be used on any construction project where there is a need to keep track of bulk materials and tagged items in order to prevent delays due to unavailability.
Features and Benefits
-
Prevents construction delays and cost overruns with construction crews sitting idle
-
Helps avoid construction claims and future legal battles due to a materials delay
-
Reports the latest status of all materials and items delivered to the jobsite
-
Ensures that construction productivity and progress proceeds as planned
How does it differentiate itself from the competition?
For More Information about PRISM Procurement Package
To Contact a sales representative or place an order:
call: (925) 385-1000 in the USA
call: (905) 832-0500 in Canada
Or use our on-line Feedback Form with "PRISM Software and Services" selected in the subject field, to inquire about PRISM Project Estimator, PRISM Project Manager, PRISM Enterprise Suite, PRISM Risk Manager and PRISM Executive.
▲Top
|
